1. Open Outlook:
- If you're using Outlook for the first time, it might prompt you to set up an email account right away.
- If you have already been using Outlook and want to add another account, click on
Filein the top left corner.
2. Add Account:
- Click on
Add Accountif you’re setting up Outlook for the first time.
- If you've clicked on
File, then under
Account Information, click on the
3. Choose Manual Setup or Additional Server Types:
- Instead of using the automatic setup (which is suitable for most users), you can choose to manually set up your account if you have specific settings or details from your email provider.
4. Choose Service:
POP or IMAPor whichever service type you desire. Click
5. Fill in User, Server, and Logon Information:
- Your Name: The display name for your emails.
- Email Address: Your full email address.
- Account Type: Depending on your email provider, select either IMAP or POP3.
- Incoming mail server: Given by your email provider (e.g., imap.gmail.com for Gmail).
- Outgoing mail server (SMTP): Also given by your email provider (e.g., smtp.gmail.com for Gmail).
- User Name: Your full email address.
- Password: The password for your email account.
6. More Settings:
- Click on the
- Outgoing Server Tab: Check
My outgoing server (SMTP) requires authentication. Choose
Use same settings as my incoming mail server.
- Advanced Tab: Input the details as provided by your email provider. For instance, the default incoming ports are
993for IMAP (using SSL) and
995for POP3 (using SSL). The default SMTP port is
465(using SSL). Adjust these according to your email provider's instructions.
7. Test Account Settings:
- Before proceeding, you can click on
Test Account Settingsto make sure everything is set up correctly. If there are any errors, you'll be informed, and you can make the necessary changes.
8. Complete Setup:
Finishto complete the setup. Your email account should now be added to Outlook.
9. Adjust Folders (if IMAP):
- If you’re using IMAP, your email folders from your server should sync with Outlook. If you can’t see them, right-click on the account name in the left pane, and select
Update Folder List.
Remember, the exact details like server addresses and port numbers will vary based on your email provider, so make sure to get the correct settings from them or from their website/documentation. If you experience any difficulties, sometimes a quick search with your email provider's name and "Outlook settings" can yield helpful results.